Tutoring Company

When Tutoring Company Prep approached us, they weren’t looking for just another tutoring platform — they needed a partner who understood how personal and high-stakes academic support really is. Their model was already working: tailored chemistry tutoring, real exam prep, and a sharp focus on student outcomes. What they needed was a tool to manage invoicing for students and tutors.

Tutoring Company Prep had a growing tutoring business with a unique challenge: no two tutors were the same. Each one had their own hourly rate, their own students, and their own schedule. On top of that, some student-tutor pairs had custom pricing arrangements — all of which had to be tracked manually by the business owner.

Invoices were being handled through spreadsheets and emails, and while the business was expanding, the tools weren’t keeping up. Tutors couldn’t see or manage their own invoices independently, and worse, all tutors had visibility into each other’s rates and billing history — a clear privacy and security issue. This created extra admin work, constant back-and-forths, and an experience that didn’t scale with the business.

Our goal was to create a platform that could scale without losing what they already had. That meant rethinking the invoicing process so tutors could access resources and watch past sessions.

Decision Time

We knew right away that this wasn’t just about automating invoices — it was about creating a more professional, secure, and scalable system that supported the way Tutoring Company Prep actually works.

The system needed to:

• Allow each tutor to view and manage only their own invoices
• Support flexible pricing by tutor and by student-tutor pairing
• Give the Tutoring Company Prep admin full access and control
• Keep data secure, clean, and easy to manage

This wasn’t something off-the-shelf tools could handle elegantly. It called for a custom solution — one that respected the business’s structure, protected sensitive data, and made life easier for everyone involved.